Introduction to the DPS > Quick Start for Project Managers

Welcome Project Managers!

As the Project Manager you are responsible for keeping the ship on course. It is up to you to manage the workflows and ensure that your editorial team have realistic workloads and clear deadlines. You will also need to be able to answer basis technical queries. Your primary duties include:

►	Managing Workloads (using batches and progress reports).

►	Managing Schedules.

►	Troubleshooting User queries.

Most of your work takes place in the DPS Website but you will also need to be familiar with some areas of the Entry Editor in order to understand what others are doing. The Project Managers role is so central to any project that you may end up being the first point of contact for editors and lexicographers. It helps enormously if you can field most of their queries and it doesn't take much need to be able to understand the problems and respond efficiently.

Below is a guide to help you learn the DPS quickly. The guide indicates the areas of the DPS that you should concentrate on (Primary Knowledge) plus the areas of the DPS that you should be familiar with, though not necessarily proficient in (Secondary Knowledge). All users should start with the Introduction to gain a solid understanding of the overall system.

Key Information

There are a few key pieces of knowledge that are fundamental to your understanding of the DPS System. Please read the following points carefully and refer to the links for further information:

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User Permissions are allocated to each individual User when they first gain access to the DPS System. The appearance of your screen will depend on the permissions you have been given. Some buttons may or may not appear on any given screen. If your editors complain that they can't perform a particular operation it is most likely because they do not have the correct permissions. As the Project Manager it is up to you or the System Administrator to check this.

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One of the common 'troubleshooting' questions from editors and lexicographers relates to working on multiple projects. The Entry Editor is currently configured for one project, however some editors are working on several dictionary projects at once (sometimes even for different publishers). There are special setup requirement for working on multiple projects so Users should contact their System Administrators for instructions.

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The largest component of a Project Managers work is the distribution and scheduling of work. This is done by creating batches of entries and then allocating them to the various editors and lexicographers. You must be completely clear all areas covered in The DPS Website section as the efficiency of your work depends on it. Take care to understand the consequences of each action, for example [enter Diana's example of moving entries between batches].

Knowledge Guidelines

The Introduction is the very first thing you should read. It explains how the overall system works and, in particular, the Workflow. It is vital that you understand the Workflow so you are aware of how your role affects the project as a whole.

Primary Knowledge

Project Managers should have a solid understanding of these topics:

□	Introduction

□	The DPS Website

►	Getting Started with the DPS Website

►	Website Features for All Users

▪	Searching for Entries

▪	Working with Search Results

▪	Viewing Entries

▪	Editing Entries

►	Website Features for Project Managers/Administrators

▪	Project Management and Workflow

▪	Creating and Deleting Tasks and Batches

▪	Working with Batches

▪	Using Workflow Definition Files

▪	Working With Groups

▪	The Review and Sign-Off Procedure

▪	Unlocking Entries

□	Features for Advanced Users

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